Event management is the application of project management to the creation and development of small and/or large-scale personal or corporate events such as festivals, conferences, ceremonies, weddings, formal parties, concerts, or conventions. It involves studying the brand, identifying its target audience, devising the event concept, and coordinating the technical aspects before actually launching the event.
The events industry now includes events of all sizes from the Olympics down to business breakfast meetings. Many industries, celebrities, charitable organizations, and interest groups hold events in order to market their label, build business relationships, raise money, or celebrate achievement.
The process of planning and coordinating the event is usually referred to as event planning and which can include budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third-party vendors, and emergency plans. Each event is different in its nature so process of planning and execution of each event differs on basis of the type of event.
The event manager is the person who plans and executes the event, taking responsibility for the creative, technical, and logistical elements. This includes overall event design, brand building, marketing and communication strategy, audio-visual production, script writing, logistics, budgeting, negotiation, and client service.
Due to the complexities involved, the extensive body of knowledge required, and the rapidly changing environment, event management is frequently cited as one of the most stressful career paths, in line next to surgeons.
Stages of event planning
Stage 1 – Research and Goal Setting.
Stage 2 – Design the Event.
Stage 3 – Brand the Event.
Stage 4 – Coordination and Day-Of Planning.
Stage 5 – Evaluate the Event.
Types of event
1. Birthday event
2. Marriage event
3. Naming ceremony
4. Sports... Etc
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Coordinating with the vendors for better, prompt and quality service, solving vendor
issues, Bill processing, Searching and appointing new low cost quoting vendors, SAP.
Visitor Management : Booking of guest house/Hotels, Transport arrangement and
Travel solutions for guests or corporate delegates.
Asset & Facility Management : Maintaining cleanness and hygiene in the business
premises, maintaining machinery and security equipments, taking preventive
maintenance, Annual Maintenance and fulfilling requirement of different dept. of the
centre.
MIS Management : Preparing daily transaction, daily business reports, Vendor record,
stationary record, visitor schedule.
Manpower Planning: Providing clerical and administrative support
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