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We are seeking a responsible Administrative Assistant for the Innovation Team to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Agile team and our startup portfolio, assisting in daily office needs and managing our company’s general administrative activities as needed. Other responsibilities include making meeting arrangements, preparing reports and maintaining internal filing systems as well as ensuring the efficient and smooth day-to-day communications with our portfolio companies. Responsibilities: • Handle administrative requests and queries from direct report • Organize and schedule appointments • Plan meetings and take detailed minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Maintain a filing system • Update and maintain office policies and procedures • Support events logistics • Maintain contact lists • Provide general support to visitors • Act as the point of contact for our portfolio companies • Liaise with senior leadership to handle requests and queries Qualifications, Experience and Skills: • Proven experience as an administrative assistant, virtual assistant or office admin assistant • Successfully meet deadlines • Knowledge of office management systems and procedures • Excellent time management skills and the ability to prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task