Project Administrator / Project Admin Assistant (Full-Time, Rolling Role) - Buildertrend

@AwaisChaudhry

Hi there, I’ve read your Project Administrator role and I’m confident I can keep Buildertrend running smoothly while syncing every financial detail with Xero. I’ve built a track record in construction admin and project controls, focusing on real-time cost tracking, budgets vs actuals, and timely close-out processes. I’ll own Buildertrend end-to-end on assigned projects, generate clear reports, post invoices and PO commitments, flag variances early, and ensure data flows cleanly to Finance. I’ll streamline month-end and project close activities and keep auditable records with tight document control. My approach: set up robust Buildertrend templates and dashboards, automate data handoffs to Xero, and run weekly cost reviews with the PMs to keep projects on budget. I’ll provide practical, actionable insights without adding friction to the team, and I’ll align all workflows with your procedures from Day 1. I propose starting with a 2-week onboarding to map current processes, followed by ongoing weekly reporting and monthly closes. 8-10 important technical questions for the client to ensure a strong setup and smooth ongoing operations, separated by one line space between each question. Best regards,

@tangramua

Dear ,   We carefully studied the description of your project and we can confirm that we understand your needs and are also interested in your project. Our team has the necessary resources to start your project as soon as possible and complete it in a very short time.   We are 25 years in this business and our technical specialists have strong experience in .NET, Project Management, Training, Sharepoint, Project Scheduling, Business Analysis, Xero, Documentation, Microsoft 365 and other technologies relevant to your project.   Please, review our profile https://www.freelancer.com/u/tangramua where you can find detailed information about our company, our portfolio, and the client's recent reviews.   Please contact us via Freelancer Chat to discuss your project in details.    Best regards, Sales department Tangram Canada Inc.     

@zayertech

As a practitioner of Project Management with a robust background in Business Analysis, I’m the ideal candidate for this Project Administrator role that requires an expert in systems like Buildertrend and Xero. My years of hands-on experience with Buildertrend ensure that your projects will run seamlessly, and I am confident navigating Xero or similar accounting software for accurate financial data flow. Additionally, my familiarity with project cost management and reporting aligns perfectly with one of the key responsibilities listed. As we know, ensuring projects' financial processes align with procedures is critical for a successful outcome, and my obsession with data accuracy and attention to detail guarantees notably clean, accurate, and auditable project records. Moreover, my skillset in handling multiple projects while maintaining efficiency further demonstrates how I can be a valuable asset to your team. Let's connect to see firsthand how my project administration skills can augment your operational proficiency and reinforce your company’s project financial controls and reporting requirements."

@mfaisal3096

Hi, With over 7 years of experience in project administration, I am well-equipped to support your construction projects as the Project Administrator / Project Admin Assistant. I have demonstrated proficiency in Buildertrend and Xero, which positions me to effectively oversee project financial controls, manage invoices, and maintain accurate records. My strong attention to detail and commitment to data accuracy will ensure that project reports, budgets, and forecasts are meticulously created and managed. I will maintain clear communication between Project Managers and Finance, ensuring a seamless flow of information and alignment with company procedures. I understand the importance of adhering to deadlines and proper processes, and I am dedicated to delivering my work with the utmost accuracy. By implementing effective tracking and flagging variances promptly, I will assist in the timely completion of month-end and project close-out processes. I am proactive and organized, comfortable managing multiple projects to contribute to the smooth running of your operations. I look forward to the opportunity to support your team and enhance project efficiency.

@swatijain5558

Hello there, I am excited to submit my proposal for the Project Administrator / Project Admin Assistant role you have available. With a strong background in project administration and a high level of proficiency in Buildertrend and Xero, I am confident in my ability to support your construction projects seamlessly. My experience in maintaining project reports, managing financial data flow, and ensuring compliance with company procedures makes me a perfect fit for this critical role within your team. I look forward to the opportunity to discuss how I can contribute to the success of your projects. Regards, CA. Swati Jain, CPA | Indian CA & CS

@jessicaejele14

Hello, I am an experienced Project Administrator with a strong background in construction project controls, financial workflows, and systems management. My focus is on ensuring smooth coordination between project management and finance, with full ownership of Buildertrend administration and confident use of Xero for accurate financial data flow. I have hands‑on expertise in cost tracking, budget vs actuals reporting, invoice and PO management, and maintaining clean, auditable project records. I am highly proficient in Buildertrend, with proven experience setting up projects, updating workflows, and generating detailed reports that highlight variances and forecasts. My work ensures Project Managers have clear visibility while Finance receives timely, accurate data. I am proactive, detail‑oriented, and comfortable managing multiple projects simultaneously. With strong Excel and reporting skills, I can deliver concise, actionable insights while maintaining compliance with company procedures. My background includes supporting construction and fit‑out environments, working closely with Quantity Surveyors and Project Accountants, and ensuring financial processes align seamlessly with operational needs. I value accuracy, organization, and clear communication, and I am excited about contributing to the ongoing success of your projects in a full‑time, rolling role. Best regards, Jessica

@jagratip3

Hello, I’m very interested in the Project Administrator / Project Admin Assistant role. I bring strong experience supporting delivery teams in structured, process-driven environments, acting as the operational bridge between project management and finance to keep data accurate, timely, and audit-ready. I have hands-on experience working with Buildertrend-style project systems and accounting platforms like Xero, managing POs, invoices, commitments, and budget tracking. I’m comfortable producing cost reports, monitoring budget vs actuals, identifying variances, and ensuring information flows cleanly between systems and stakeholders. My strengths include: Maintaining reliable, well-structured project records Supporting PMs with setup, updates, and live reporting Preparing forecasts and financial snapshots Assisting with month-end and close-out processes Enforcing consistent workflows aligned with company procedures I’m highly organised, detail-focused, and confident communicating across finance teams, PMs, and leadership. I’m used to handling multiple concurrent projects while keeping documentation precise and up to date. Advanced Excel and reporting are part of my daily toolkit, and I’m proactive about improving clarity, traceability, and efficiency within project systems. I’m looking for a long-term role where I can take ownership and make an immediate operational impact. I’d be happy to discuss how I can support your team. Best regards, Jagrati.

@wilfrednjorog

Hi there, I’ve read your Buildertrend/Xero brief and I’m confident I can keep project finances accurate and auditable while streamlining the link between Project Managers and Finance. I have hands‑on Buildertrend experience, Xero familiarity, strong Excel/reporting skills and a background in project cost control, so I’ll own Buildertrend for assigned projects, manage POs/invoices/commitments, track budget vs actuals and support month‑end and close‑outs. I’ll set up clean workflows, produce weekly cost tracking/forecast reports, flag variances promptly and ensure smooth data flow to Xero. Can we start with a short trial on 1-2 projects to demonstrate value? Best regards,

@Tosinojo

Hi, I can help you keep your construction projects financially accurate, organised, and running smoothly. I’m a detail-driven Project Administrator with hands-on experience supporting project managers, managing project financials, and maintaining clean, auditable records. I’m comfortable owning project systems, preparing cost and budget reports, tracking variances, and ensuring accurate data flow between project and finance teams. I work confidently with Buildertrend-style project workflows, Xero or similar accounting systems, Excel reporting, and document control systems. I’m proactive, highly organised, and used to supporting multiple projects while meeting tight deadlines. In hiring me, you’re not just getting admin support, you’re getting a reliable professional who takes full ownership, communicates clearly across teams, and genuinely enjoys keeping projects structured and compliant so managers can focus on delivery. I’d be happy to discuss how I can support your projects long-term. Kind regards, Tosin

@maximg10

⭐Hey [ClientFirstName], I’m ready to assist you right away!⭐ I believe I’d be a great fit for your project since I have extensive experience and proficiency in Buildertrend and Xero. My strong understanding of project financial controls and reporting makes me well-equipped to support your construction projects effectively. With hands-on experience in project administration and project controls, I can ensure the smooth running of projects and streamline workflows for better efficiency. I have a proven track record of full ownership and administration of Buildertrend, along with creating and maintaining project reports for cost tracking and budget management. Moreover, my expertise in managing invoices, purchase orders, and financial data flow between systems will help in accurate financial reporting and project close-out processes. By aligning project financial processes with company procedures, I can ensure compliance and efficiency throughout the projects. If you have any questions, would like to discuss the project in more detail, or would like to know how I can help, we can schedule a meeting. Thank you. Maxim

@Jalpanvi786

Hi, I am Ismail, a seasoned Project Management professional with over 7 years of experience. I have carefully reviewed the requirements for the Project Administrator / Project Admin Assistant role. For this project, I will take full ownership and administration of Buildertrend, act as the primary link between Project Managers and Finance, create and maintain project reports, manage invoices and purchase orders, track budget vs actuals, ensure accurate financial data flow between Buildertrend and Xero, support month-end processes, and maintain accurate project records. Two questions: Are there any specific project financial controls or workflows you would like me to focus on? How do you envision the communication flow between the Project Management team and Finance department? Please initiate a chat to discuss this further. Regards, Ismail

@Naimatkhan11

As an experienced Freelnace Accountant and a proud Xero Certified Advisor, I believe I'm a perfect fit for this Project Admin Assistant position that requires strong familiarity with Xero along with a desiered profiency in Buildertrend. Over my 4 years of professional experience, I have not only handled accounts with finesse, but also mastered the art of maintaining clean ledgers, undertaking reconciliations, and supporting businesses in meeting their financial reporting needs. My dedication to deadlines and organization are evident in my talent with Sage Intacct, QuickBooks Online(ProAdvisor), Microsoft Excel, NetSuite(describing more). In addition to a solid grounding in project administration and control methods(picing out specially design duties like accurate cost tracking, expenditure flagging etc), what distinguishes me from others is my exposure to Quantity Surveying and Project Accounting among others in the diverse industries I've worked for. This helps me better grasp the specific essence of projects and understand its requirements better. Undoubtedly, selecting me will ensure every cent spent is accurately recorded & managed; timely reconciliations; well-documented resources; strong internal controls; zero discrepancies.I'm highly organized and comfortable managing multiple projects making every task assigned as important as it truly should be.

@GraphicsHub2k24

Dedicated Freelancer Ready to Elevate Your Project for Project Administrator / Project Admin Assistant (Full-Time, Rolling Role) - Buildertrend . I have a solid background in Microsoft 365, Xero, Documentation, Project Management, .NET, Sharepoint, Project Scheduling, Business Analysis and Training, I bring valuable expertise to your project. I have successfully completed many projects with 100% client satisfaction. Clear and timely communication is my priority. I believe in keeping you informed throughout the project lifecycle. I am available for a discussion at your earliest convenience. Please feel free to contact me to further discuss your project details. Thank you for considering my bid. I am excited about the opportunity to contribute to the success of your project. Please visit my portfolio to check my previous work samples, here - https://www.freelancer.com/u/GraphicsHub2k24?page=portfolio&w=f&ngsw-bypass= Best regards, Muhammad Asim Khan

@MIndlabsAi6

Hello, I am Vishal Maharaj with 20 years of experience in .NET. I have carefully reviewed the requirements for the Project Administrator / Project Admin Assistant role and am confident in my ability to excel in this position. I plan to take full ownership and administration of Buildertrend across assigned projects, acting as the primary system link between Project Managers and Finance. I will create and maintain project reports, track budget vs actuals, manage invoices and purchase orders, and ensure accurate financial data flow between Buildertrend and Xero. Additionally, I will support month-end processes, maintain clean project records, and assist Project Managers with system setup and reporting. Please initiate a chat to discuss how I can contribute to the success of your construction projects. Cheers, Vishal Maharaj

@cindyviorinar

Hello, I’ve read your brief and can confidently support your full-time Project Administrator needs while strengthening the systems that sit between Project Managers and Finance. I bring hands-on Buildertrend and Xero experience plus a practical engineering background building secure, maintainable ASP.NET Core/C# integrations and reporting services—so I can both own Buildertrend administration and reduce manual touchpoints by improving API-driven data flows. I will maintain clean, auditable records, produce budget vs actuals and forecasts, post and manage invoices/POs, and escalate variances to PMs. I suggest a 1–2 week onboarding period to stabilise processes, deliver first reports, and validate Buildertrend↔Xero syncs. Do you currently have any automated sync between Buildertrend and Xero, or would you like me to design a secure ASP.NET Core-based integration to automate invoices, POs and commitments? Best regards, Cindy Viorina

@brianp81

Proposed Bid Draft Subject: Experienced Project Administrator | Builder trend & Financial Oversight Expert Hi there, I am writing to express my strong interest in your Project Administrator role. With a background in construction administration and project controls, I am confident in my ability to manage the full lifecycle of project financials and workflows for your team. Why I am the best fit for this role: * System Expertise: I have hands-on experience with Builder trend and am comfortable managing payroll reports, purchase orders (POs), and subcontracts within the platform. * Financial Accuracy: I specialize in tracking budget vs. actuals, flagging variances early to assist Project Managers in maintaining profitability. * Smooth Communication: I understand the importance of acting as the bridge between Project Managers and the Finance department to ensure data flows accurately and timely. * Organization: I am highly proactive in maintaining auditable project records and supporting month-end close-out processes. I am ready to commit to this full-time role and help ensure your projects run smoothly. I’ve set my bid at €15.00/hr to align with your budget. When would be a good time to discuss how I can support your construction projects? Best regards, Brian Pashile.

@Tahir789

I'm a licensed professional electrical engineer with over six years of project management experience across engineering, construction, and technical consulting projects, and I will provide highly organized, systems-driven project administration supporting your construction projects through expert management of Buildertrend, financial controls, reporting workflows, and seamless coordination between Project Management and Finance teams. Throughout my career, I've managed multiple concurrent engineering projects requiring rigorous budget tracking, cost control, progress reporting, and systematic documentation. My project management expertise includes comprehensive financial tracking with budget vs actuals analysis, variance identification and reporting, invoice and purchase order management, cost forecasting and milestone tracking, and maintaining auditable project records for regulatory compliance and internal review. I'm available full-time. Best Regards, Tahir Saleem

@Bigworth

Hi, I have 10+ years experience working in construction and engineering sector and I have across various teams as a member or team lead. As someone who builds/audit ClickUp Workspace and manages tasks for businesses, I would be able to adapt the knowledge of ClickUp to Buildtrend. I have firsthand experience preparing Bill of Engineering Measurement and Evaluation ((BEME), Valuation certificates, invoices and handing-over certificates, acting as the link between the finance department and project management teams. I am confident working with Xero, with a strong understanding of project financial controls, reporting, and workflows. Send me a message if you desire a systems-driven project administrator that helps you stay ahead of your projects.

@sanidhyas033

Hello, I’m very interested in the Project Administrator / Project Admin Assistant role and believe my systems-driven approach and strong coordination skills align well with your requirements. I have experience supporting construction and project teams by managing project systems, financial workflows, and reporting, and acting as a reliable link between Project Managers and Finance. I am confident working with Buildertrend-style project management systems and accounting platforms such as Xero, ensuring accurate handling of invoices, purchase orders, commitments, and budget tracking. I am comfortable preparing cost reports, budget vs actuals, forecasts, and flagging variances to Project Managers to support informed decision-making. I place strong emphasis on data accuracy, clean records, and audit-ready documentation, and I am experienced in supporting month-end and project close-out processes. I work proactively across teams, assist with system setup and ongoing updates, and ensure project financial processes align with company procedures. I am highly organised, detail-oriented, and comfortable managing multiple projects simultaneously, with strong Excel, reporting, and Microsoft 365 skills. I would be keen to contribute as a long-term, full-time project admin supporting smooth project delivery and financial control.